DOCUMENTATION REQUIREMENT PER SHIPMENT

At the time of booking of Shipment we follow some procedure which are mention bellow and you have to carry the following document with proper information required which are as :

  • 3 copies of Tax Invoice
  • 3 copies of Road permit Source City
  • 3 copies of Road Permit of Reaching Destination.

THE INVOICE SHOULD CONTAIN THE FOLLOWING

It should be a “Tax Invoice”
It should have proper “Number” and “Date” mentioned.
It should have Vendor’s TIN/VAT/CST/LST/GST nos printed on the Invoice.
It should have complete address of “The Consignee/ Buyer/Billed To..”.
If Delivery address is different from consignee then complete address of “Delivery at/ to be delivered to” should be mentioned.
Description of material, quantity and amount should be mentioned on the Tax Invoice.
Appropriate Sales Tax/ Vat/GST should be charged as applicable.
S.T/CST/TIN/VAT/GST of the delivery address should be mentioned.
The Tax Invoice should be in Pre-printed Format and all details should be typed.

THE CHALLAN SHOULD CONTAIN THE FOLLOWING

Complete delivery address should be mentioned.
WSP code should also be mentioned.
P.O.No. along with P.O.Date should be clearly mentioned.
Complete material description( as mentioned in P.O) should be mentioned.
Method of packing (like pcs in each box) should be mentioned.
Total number of boxes should be mentioned.
Actual Weight per box, Size per box and total no of boxes should be clearly mentioned.

THE FOLLOWING DETAILS SHOULD BE MENTIONED ON EACH BOXES

Material Code
Material Description
Quantity in each box
PO No.
Challan No.